Records

Welcome to Triton’s Records Office, where we offer information and resources for current and prospective students, faculty, staff and alumni. The Records Office provides a variety of student and faculty services:

Processes final grading for faculty
Processes requests for unofficial and official transcripts
Processes application for degrees and certificates
Verifies student enrollment and loan deferments
Evaluates transcripts from other institutions for credit toward Triton College

Duplicate Diploma Request Form

FERPA Release Form

You are allowed to add or change your academic program at any time, provided the new program does not require a separate application.

Changing your current program may affect your financial aid eligibility.

Academic Program Change Form

Chosen Name Request

Triton College recognizes that many of our students use a name other than their legal name. As long as the use of a chosen name is not discriminatory, derogatory, or used for attempted misrepresentation, we acknowledge that a chosen name should be used whenever possible. The college will permit students who wish to use their chosen name within the college’s student information systems to make a request using the Chosen Name Request Form. Changes can take up to 2 business days after they are approved.

Some records, such as official academic or employment records, including but not limited to Transcripts and Enrollment Verification, Financial Aid, Health, Tax, or Payroll documents require use of a legal name, will not change to chosen name.

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Evaluation

Please submit your official college transcript for purposes of transfer credit evaluation to the Records office (B220). Evaluations will be processed only if the student is currently enrolled in a program of study.

Students who are seeking academic credit for courses completed at other institutions or through prior learning assessment must be currently enrolled in a degree or certificate program. Students must adhere to the Triton College residency requirements for graduation with a degree or certificate. To meet the residency requirements, students must complete at least 15 of the credit hours required to earn a degree or 50% of the credit hours required for a certificate at Triton College. Only those credits that are applicable to the student’s curriculum at Triton College will be accepted.
Academic credit is generally accepted only from institutions that are accredited by one of the institutional accrediting associations approved by the Council on Higher Education Accreditation. All foreign/non-English transcripts must be evaluated by a NACES member. A complete list of NACES members can be found here.
Prerequisites and/or developmental courses are not transferable. Prerequisite credit and course substitutions must be approved through the Department Chairperson and Dean.
Students who change their program of study after the initial evaluation, will need to complete a petition to have their transcripts re-evaluated.

Please allow four weeks for evaluation of transfer credit. A completed evaluation sheet will be sent to the student via email.

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Graduation

There are so many benefits to obtaining a degree or certificate and you deserve the opportunity to be recognized for it. Triton grants the Associate in Arts, Associate in Science, Associate in Applied Science, Associate in General Studies, Associate in Fine Arts as well as the Career Certificate and the Advanced Career Certificate.

Students who complete a degree or certificate program without interruption must satisfy the requirements specified in the college catalog for the year in which they first enrolled. If degree or certificate requirements are changed after enrollment, the student may choose to satisfy the new requirements. If you wish to change your catalog year and/or program, please do so immediately with the Records Office. This will ensure that the correct coursework is displayed on your record for academic planning.

Those who re-enroll after withdrawal from the college for at least one year must satisfy the requirements specified in the catalog for the year in which they re-enter.

Students are encouraged to meet with their program specific counselor to determine if they have met the necessary requirements and/or to finalize a detailed list of courses needed to complete their degree/certificate program.

A degree, career certificate, or advanced certificate is not automatically conferred upon completion of curriculum requirements. Concentrations will not be listed on the diploma for Associate in Arts and Associate in Science programs.

All candidates must:

Earn a minimum 2.0 cumulative grade point average at the time of graduation.
Complete an Application for Graduation via your MyTriton portal.
Log into your MyTriton portal.
On the Student Self-Service card, select the Academic Planning link.
Click the Academics menu to display the menu selections.
Click the Graduation Overview link to continue the graduation application process.

Triton College certifies graduates three times a year in May, August and December, with a Commencement Ceremony held in May.

While we encourage you to participate in the graduation ceremony, attendance is optional. Additional information regarding the ceremony can be found here.

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Joint Agreements and In-District Workers

Triton College participates in the Comprehensive Agreement Regarding the Expansion of Educational Resources (CAREER), which allows students interested in completing an Associate of Applied Science or certificate program not offered at their home community college to receive in-district tuition at another participating community college. With prior approval, out of district students may enroll in an Applied Science program at Triton College that may not be available through their local community college. Students are encouraged to contact their home community college for approval to enroll in a specified program of study. Upon receipt of this approval, Triton College will assess them at the in-district rate.

Students residing in Triton’s district wishing to complete a Joint Agreement program must complete the following steps:

Complete the Joint Agreement application. This can be found by selecting the link below or picking up a paper application at the Records Office, located in building B-220.
Provide a valid photo ID showing proof that the student resides at an in-district address.
Provide a copy of the program curriculum that the student wishes to pursue (only applicable to first-time Joint Agreement applicants). Students planning to enroll in a selective admissions program must also provide a copy of the approval letter for the admission into the desired program.
Once approved, provide the college that you will be attending a copy of the approval letter. This letter will deem the student responsible for paying the in-district tuition rate at the college of attendance.

The Joint Agreement application is required to be filed at least 30 days before the start of the semester. If this requirement is not met, Triton College will not approve the student for that semester; however, the student may apply for a later semester.

Please note: The adjusted tuition rate only applies to courses underlined in the approved community college’s catalog for the student’s program. If students stray from their approved program courses or change their program, they will be billed the out-of-district rate of tuition for those courses.

Students residing outside of Triton College’s district should begin the Joint Agreement application process at their in-district college.

For more information about these programs, please follow the links below:

For additional information about Joint Agreements and In-District Workers, please contact:
Tasha Coleman
tashacoleman@jo-maps.com

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General Petition

Click here to Download General Petition Form - PDF Version

If you do not have access to a printer, scanner or fax, please use online form below

Click here for Online General Petition

If you would like to inquire about the status of your general petition please email generalpetition@jo-maps.com.

General Petition Request for Tuition Waiver Due to Hardship - ONLY
The college recognizes that students may extenuating circumstances that may hinder attendance. These circumstances may sometimes lead students to consider withdrawing from classes.

Students are encouraged to discuss the impact of withdrawing from courses with their advisor before making any registration adjustments. No tuition refund will be granted following the refund date. If extenuating circumstances exist (i.e., military activation, death of immediate family member, or a serious medical condition) a student may submit a General Petition Form with supporting documentation to generalpetitions@jo-maps.com. A general petition submission does not automatically result in a refund or approval of the request. Petitions must be made no later than the following term in which the course occurred.

Supporting documentation must be submitted to generalpetitions@jo-maps.com for your request for consideration.

Have withdrawn from the course
Have not received a grade for the course
Extenuating circumstances include:

Serious injury or illness
Chronic illness
A medical issue of a family member in which you are the caretaker
A mental health condition
Military Service

Please allow 8-10 business days for a response regarding the petition submission.

Assistance with tuition adjustments is based on the withdrawal dates from courses and extenuating circumstances. Tuition adjustment for extenuating circumstances is limited to student hospitalization, death of a family member, or military deployment.

Students must be prepared to submit documentation regarding displayed extenuating circumstances before the petition can be approved.

If there is no documentation received, then your petition is denied.

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Reverse Transfer

Reverse Transfer is a program designed for students who attended Triton College and then transferred to a University without earning an associate degree. Credits successfully completed at another university may be transferrable back to Triton College. Triton College will evaluate your credits taken at the university to see if they will fulfill any and all remaining requirements for your associate degree.

The reverse transfer of credit is available to any student who is currently enrolled at a University and has earned:

At least 15 credits completed towards an associate degree at Triton College; and
A cumulative total of at least 60 credit hours of transferrable coursework, between Triton College and another university.

All candidates must:

Submit your official college transcript for transfer credit evaluation to the Records office (B-220).
Contact the Records office or complete the Academic Program Change Form below to ensure you are active in the degree intended to graduate with.

Evaluations will be processed only if the student is currently enrolled in a program of study

Complete an Application for Graduation via your MyTriton Portal

On the Student Self-Service card, select the Academic Planning link
Click the Academics menu to display the menu selections
Click the Graduation Overview link to continue the graduation application process
For more information, review the graduation requirements and procedures or email graduation@jo-maps.com

Students will be notified accordingly the completed evaluation sheet after transcripts have been submitted and if the student qualifies for an associate’s degree based on the total credits they have earned after the graduation application is submitted.

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Contact Information

Location
Building B, Room 220

Fall/Spring Hours
Monday to Thursday: 8 a.m. - 7 p.m.
Friday: 8 a.m. - 4 p.m.
Saturday & Sunday: Closed

Summer Hours
Monday to Thursday: 8 a.m. - 7 p.m.
Friday, Saturday, Sunday: Closed

General
Phone: 708-456-0300, Ext. 3213
Fax: 708-583-3147

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FERPA & Directory Information Policy #5717

Students will be annually informed of the Family Education Rights and Privacy Act of 1974 through the student handbook. Copies of the college's policy are available in the Office of Admission.

A directory of records for all students will be maintained by the college. There will be three categories of directory information.

Name, address, telephone numbers, dates of attendance and class.
Previous institutions attended, major fields of study, awards, honors and degree(s) conferred and associated dates.
Past and present participation in officially recognized sports and activities; physical factors such as height and weight of athletes; and date and place of birth.

To withhold directory information from disclosure, students must notify the Admissions and Records Office in writing at the beginning of each semester. Failure to make such a written request will indicate approval to disclose directory information by the college for any purpose, at its discretion.

The Vice President of Student Affairs will review and approve all requests for student directory information. Directory information will be provided when the Vice President determines it is in the best interest of Triton College students.

In This Section

Chosen Name Request

Evaluation

Graduation

2024-2025 Graduation Deadlines

Graduation Requirements and Procedures

Academic Honors

Joint Agreements and In-District Workers

Cooperative Instructional Programs/Joint Agreements

In-District Workers

For more information about these programs, please follow the links below:

Important Dates (2024-25 Academic Year)

General Petition

Reverse Transfer

Contact Information

FERPA & Directory Information Policy #5717